Executive Personal Assistant (CLOSED)

Position: Executive Personal Assistant

Family #1 - based in Sherman Oaks, CA (w/ 2 children under 5)
Family #2 - based in Beverly Hills, CA (couple, no children)
Pay: $30-$35/hour. Benefits - FULL benefits offered. Employer will provide 100% Medical, Dental, Vision and Life insurance (employee only), 401k, WFH stipend, PTO, PSL + a bunch of other perks from their company.
Schedule: Monday- Friday- standard business hours with some flexibility on weekend (as needed, though rarely).

Start Date:January 24th, ASAP


As a Personal Assistant, you will plan and direct all administrative, financial, and operational activities for one of the Co-Founders. You will be responsible for organizing and prioritizing critical issues and required information for the executive to facilitate efficient decision making. The ideal candidate is highly self-motivated, detail-oriented and exercises good judgment in a variety of situations and thrives in a fast-paced environment. The assistant is also a key player in the success and growth of the brand and will be held accountable. This is not a fully-remote position. The candidate must live in Los Angeles, CA and report to a home office located in Sherman Oaks on occasion. The candidate must be flexible with their schedule. The job will require some responsiveness over the weekends. A valid driver's license and insurance is required. Gas /mileage is fully reimbursed. Candidate must be fully vaccinated against COVID-19.

RESPONSIBILITIES:

  • Act as the point of contact between Co-Founder and internal/external clients

  • Screen and direct phone calls and distribute correspondence

  • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary

  • Respond accurately to internal and external information requests

  • Arrange detailed travel plans, Itineraries, agendas

  • Schedule calls, appointments, events. Both Business & Personal for Executive and outside vendors/associates

  • Pet sitter/management

  • Arrange cleaning service be liaison

  • Plan & execute special dinner with private parties or personal friends/family

  • Create and reformat effective presentations and documentation

  • Prepare reports and documentation for meetings and appointments

  • Devise and maintain office filing system

  • Errands & Shopping & assist their spouses

  • Liaison between Office Asst & communications

  • Compose/prepare correspondence

  • Compile documents/sheets for meetings & presentations

  • Assist with other ad-hoc administrative and personal project requirements as needed

MUST HAVES:

  • Minimum of 3 to 5 years of experience in a high-level administrative support position. 

  • Strong administrative and organizational skills, including attention to detail. 

  • Strong interpersonal skills and track record of relationship building.

  • Proficiency in Google Suite for presentations, and basic technology. Excellent written and verbal communication skills.

  • Perform key administrative duties, including bookkeeping, telephone coverage, drop offs, pickups. 

  • Work on special projects or tasks as assigned. (**MUST HAVE A VALID DRIVERS LICENSE and HAVE A RELIABLE CAR**)

  • Must be fully vaccinated against COVID-19

Apply Now






Mari Saleh